Senior Executive Administrative Assistant

Address: 200 WILMOT RD,DEERFIELD,IL,60015-04620-00001-2

Job ID 1085026BR

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Job Summary:

The Senior Executive Administrative Assistant supports the President Walgreens Retail and US Chief Customer Officer in a fast-paced, dynamic environment. This role requires a broad range of skills to flawlessly assist the executive on a wide variety of administrative matters such as arranging travel and dining, planning and staffing events, supporting and attending meetings, effectively communicating with leaders across Walgreens, and providing quality written briefs. Under general direction, this role provides proactive support, anticipates the needs of the executive, handles confidential matters, and performs support functions which require a broad and comprehensive knowledge of company policy and procedures. This role may interact with the Board of Directors and collaborates with leaders across the enterprise. Also, this role organizes activities of the executive to facilitate the efficient operation of the department. This role manages calendar conflicts and provides support to the executive to ensure time management. As a relationship-builder within the organization, this role is visible and career enhancing as you network across business functions.

Job Responsibilities:

Structures, organizes and expedites the activities and workflow of the executive’s office. Prioritizes schedules, develops and initiates system of follow-up for projects, meetings and issues to assure the efficient and effective management of the executive’s office.
Screens correspondence and phone calls from high ranking Company officials or executives external to the Company. Determines the nature of the call and the degree of urgency and handles routine calls tactfully and diplomatically. Prioritizes the mail and responds to correspondence as appropriate, with limited direction. Represents executive effectively when dealing with internal and external contacts.
Prepares and presents reports on special projects. Collects, analyzes, and formats the requisite information and data and maintains the database. Review presentation materials to ensure that the executive is able to effectively deliver the presentation to the intended audience. Distributes information to the staff as required.
Communicates and/or coordinates executive’s instructions with various individuals and/or departments. Furnishes and obtains information from other Company executives or outside representatives. Handles extremely confidential and/or sensitive information of a Company-wide nature with the highest discretion and decorum. Answers questions and prepares routine/non-routine correspondence in the place of the executive. Obtains and furnishes information on behalf of the executive.
Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for the executive and direct reports. Makes arrangements and coordinates all details for meetings, conferences and special events.
On behalf of the executive, meets with the direct reports to gather any information needed by the executive. Prepares compiled information for the executive’s review. May recommend actions to be taken by the executive based on the gathered information.
May manage various administrative projects. Participates in gathering research and generates reports as needed. Notifies project participants on timelines and completion dates.
Assists in compiling and developing the organization’s annual budget. Processes expense reports and monitors incoming invoices. Prepares forms to process and pay invoices.
May delegate work to less experienced administrative staff. May coach and mentor these individuals. Provides input on performance evaluation.
May provide administrative support for multiple executives, either on a full-time or as needed basis.

An Equal Opportunity Employer, including disability/veterans

About Walgreens Boots Alliance

Walgreens Boots Alliance (Nasdaq: WBA) is a global leader in retail pharmacy, impacting millions of lives every day through dispensing medicines, and providing accessible, high-quality care. With more than 170 years of trusted healthcare heritage and innovation in community pharmacy, the company is meeting customers’ and patients’ needs through its convenient retail locations, digital platforms and health and beauty products.

Including equity method investments, WBA has a presence in more than 25 countries, employs more than 450,000 people and has more than 21,000 stores.

WBA’s purpose is to help people across the world lead healthier and happier lives. The company is proud of its contributions to healthy communities, a healthy planet, an inclusive workplace and a sustainable marketplace. WBA is a participant of the United Nations Global Compact and adheres to its principles-based approach to responsible business.

WBA is included in FORTUNE’s 2021 list of the World’s Most Admired Companies*. This is the 28th consecutive year that WBA or its predecessor company, Walgreen Co., has been named to the list.

More company information is available at www.walgreensbootsalliance.com.

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Basic Qualifications

High School diploma/GED and at least 3 years of general administrative experience (ex: answering phones, making travel arrangements, distributing correspondence, etc.)
At least 2 years of experience coordinating and scheduling multiple events simultaneously.
At least 3 years of experience managing calendar for 1 or more individuals (for example: setting up meetings and determining the priority of meeting requests and events).
At least 2 years of experience working with individuals at the executive level.
Experience building and maintaining relationships within a team.
Basic email and internet explorer skills (sending, receiving, and organizing communications).
Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.
Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary.
Advanced level skill in Microsoft Excel (for example: using AVERAGE function, merging and centering cells, printing centered page and/or creating a pivot table).
Advanced level skill in Microsoft PowerPoint (for example: changing picture styles, customizing animation and/or setting automatic slide timings).
Advanced level skill in Microsoft Word (for example: adding developer tab, creating a macro, formatting table style, inserting comments and/or creating a mail merge).
Willing to travel up to 10% of the time for business purposes (within state and out of state).

Preferred Qualifications

Associate’s Degree or Bachelor’s Degree.
High School diploma/GED and at least 5 years of general administrative experience (ex: answering phones, making travel arrangements, distributing correspondence, etc.)
Experience using Outlook or Lotus Notes for email and calendar management.

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