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Maintenance Administrative Specialist

Job ID 655635BR Location 2370 E MAIN ST , WOODLAND, CA
May be responsible for the following: recording and reporting department monthly and year end budget numbers. Purchasing, receiving, and inventory control of parts, materials and supplies for the department and general DC. Daily monitoring and operation of WebTMA., receiving, screening, and directing departmental calls and messages. Creating & producing reports, correspondence & documents using Word and Excel spread sheets. Exercising independent judgment, discretion, & confidentiality in performing daily work tasks.
Tasks you may be responsible for:
  • Purchasing agent for spare parts, utility and DC Supplies, and misc. equipment.
  • Responsible for documentation & tracking of department expenditures for building repairs, janitorial and equipment repairs. Provides documentation and explanations for monthly/ annual expense overages.
  • Schedules and organizes vendor meetings. Develops bid documents for pricing and coordinates vendor bids on supplies, materials and material handling spare parts.
  • Reviews & reports discrepancies in vendor orders, pricing, deliveries, and warranties.
  • Manages the account payables for Department purchases.
  • Works with DC SPM to maintain MSDS logs to OSHA standards.
  • Assists technicians with locating parts in WebTMA as well as warehouse location.
  • Conducts audits of parts.
  • Participates in daily shift turnover meetings to communicate and stay current on department needs.
  • Other duties as assigned.

Basic Qualifications

  • Intermediate level skill in Miscrosoft Word and Excel and ability to pass typing and clerical testing.
  • Two years experience performing general office duties
  • Excellent oral and written communication skills demonstrated through interaction with FM’s, MM, I/O’s, team members and vendors and written reports for DC management team members.
  • Strong time management and multitasking skills.

Preferred Qualifications


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  • Supply Chain/Distribution, Woodland, California, United StatesRemove